Job Description

About the role

Seeking a smart, proactive, and savvy Chief of Staff to support the executive as he interfaces with a network of CEO’s, senior executives and develops business opportunities. This executive works with both large businesses and non-profit organizations including as a trustee for a renowned research university, Chair of an education technology non-profit and Executive Chair of a multi-billion investment fund. This is not an Executive Assistant position (there is a full time EA present on-site in Los Angeles).

This position will plan and direct administrative and operational activities amongst those initiatives and will organize and prioritize critical issues to facilitate efficient decision making. As a Chief of Staff, you will hold broad content knowledge across initiatives and connect the dots across projects and people to improve decision-making and make processes operate better as a whole. The role includes research, planning and implementation of projects, and day to day follow-up on behalf of the executive. The candidate will be responsible for research and preparing briefings to prep executives for upcoming meetings and calls. Also, beginning to end project management; examples of projects include identifying and interviewing consultants for K12 public education nonprofit projects, calls with faculty members and university staff to negotiate and document an endowment grant for a major digital learning initiative, and research and organize events including travel for small group social and issues related events. 

Must be a very strong writer (the executive will often ask to draft correspondence without editing) and academically accomplished. Stellar and efficient research, planning and presentation skills are highly valued in this role. A strong sense of responsibility and urgency is needed. Tech and social media savviness are a big plus. You should be available most weekday mornings (7am to 11am Pacific Time). There is very little after hours or weekend work.

What you will do:

• Develop a deep understanding of Executive’s projects and initiatives and in turn help the Executive make better decisions through research, analysis, and scenario planning.
• Drive special projects and strategic initiatives for the Executive, own behind-the-scenes preparation to make meetings, both internal and external, successful, including preparation of relevant documents and briefing materials, tracking, monitoring, and execution of action items that stem from these meetings.
• Point-of-contact, liaison, and resource for executive – acting as advisor and advocate as necessary.
• Ownership over portfolio of initiatives, as necessary, to solve for organization gaps or turbocharging important initiatives.

What you bring to the table:

• Graduate from Top 15 University or Cum Laude from another college
• Ability to thrive in a remote working environment including but not limited to being self-motivated with a strong sense of prioritization
• Excellent writing skills
• Looking for long term employment
• Ability to provide at least 2 prior employment references
• Good and efficient research, planning and presentation skills are highly valued in this role.
• Strong sense of responsibility and urgency
• High EQ and ability to demonstrate good judgment.
• Ability to anticipate needs, work independently, and proactively.
• A systems thinker with experience working with senior business decision makers.
• Incredible time management skills.
• Ability to build rapport and trust very quickly.
• Strong integrity and a record of being a trusted confidant.

Bonus Points:

• Consulting experience
• Spanish speaker
• Interested in social emotional learning and parenting
• Growth company or corporate experience
• Superior writing samples

Why work with us

• Experienced team. Work closely with seasoned University Trustee, Chairman of Private Equity Fund and Chair of Non-Profit. Interactions with accomplished and senior business executives, university leadership and philanthropists.  
• High-impact work. Do meaningful work that makes a difference. Step Up Tutoring is democratizing access to online tutoring and mentorship for students in grades 3-6 in LA Unified and other public school districts in low income neighborhoods. As Chief of Staff, you’ll be working closely with the executive to scale this organization. Also work on timely and important university issues relating to affordability and opportunity. 
• Benefits. Generous health care package, PTO and holidays. Flexible hours, within reason. Remote working. 
• Perks. Access to vacation homes (Cabo and Hawaii) and special events. Technology stipend. 
• Competitive salary and bonus. 
• Open to full-time or part-time.