Job Description

Description

Summary:

Provides administrative support for Talent and Digital HR System Directors to include: scheduling, tracking, and reporting information.

• Use computers for various applications such as database management, PowerPoint presentations, Outlook calendar maintenance and scheduling, Word Documents, Excel spreadsheets
• Provides administrative clerical assistance the talent executive team to include responding to and creating correspondence and other documents
• Takes dictation and minutes when needed
• Manages the calendar for the talent executives as required
• Demonstrates strong discipline, work ethic, and expertise in general administrative technical skills.
• Operates office equipment such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions
• Requires discretion, confidentiality and diplomacy
• Schedules administrative meetings as required
• Submits invoice payments and follow through with U.S. and Mexico contracted labor
• Orders office supplies and business cards as needed
• Responsible for the management of all donor related software
• Performs other duties as assigned

Requirements:

• High school diploma or equivalent required. Bachelor’s degree or college hours in the areas of Business or in related field preferred.
• Outstanding organizational skills required.
• Proven ability to work well under pressure.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Excellent computer skills, including proficiency in Microsoft Word, Outlook, and Excel.
• Three to five years of related experience in administrative role or office management role.

Work Type: 

Full Time