Job Description

Department

MAURER SCHOOL OF LAW (BL-LAWS-IUBLA)

Department Information

Founded in 1842, the Indiana University Maurer School of Law is the oldest public law school in the Midwest. Located on Indiana University's flagship Bloomington campus, the Law School is unmatched for the beauty of its surroundings, providing students an exceptional legal education. It is the highest-ranked public law school in Indiana and in the top 20 among public law schools nationally. Preeminent faculty, dedicated and talented staff, and engaged alumni make up the law school's caring and inclusive community. The Law School is committed to hiring and developing staff, with diverse backgrounds and life experiences, who want to work in a high performing and collegial environment that supports the outstanding work of our students and colleagues.

Job Summary

Job Responsibilities & Duties:

• Coordinate non-employee guest travel and lodging for all events. Work with business office to submit and process travel expenses.
• Arrange catering and logistical support for small-scale meetings and events. Work with business office to submit and process vendor payments.
• Track event inventory in storage and submit order requests through the business office as needed.
• Assist the events director with onsite set up and execution for large-scale events.
• Support the events director with logistical and administrative tasks as needed, such as filing and scanning or preparing event materials (name tags, signage, table tents, etc).
• Attend meetings to act as a second point of contact where available.

General Responsibilities:

• Coordinates basic design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
• Acts as a liaison with relevant vendors, partner organizations, departments, and/or facilities and ensures event plans adhere to stipulated budget, specifications, policies, and standard procedures.
• Answers guest and customer calls and emails and provides information related to event services.
• Maintains files, documents, calendars, and event-related correspondence records. Maintains mailing lists and may help with printing and distribution of event marketing materials.
• Assists in the setup of meeting or conference spaces; may delegate setup tasks to Set-Up Coordinator(s) depending on event size/scope.
• May interface with media and/or marketing and communications representatives regarding calendar of events and event publicity.

Qualifications

EDUCATION

Required

• High school diploma or GED

WORK EXPERIENCE

Preferred

• Experience in events, communications, travel and hospitality, or a related field.
• Familiarity with Indiana University policies and procedures.

LICENSES AND CERTIFICATIONS

Preferred

• Valid driver's license

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality

Preferred

• Detail-oriented and effective organizational skills
• Conflict management skills
• Proficiency in Microsoft Office

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$15.00-$16.00 per hour.

Work Hours

20 hours per week.

Job Classification

Career Level: Foundational

FLSA: Nonexempt

Job Function: Operations

Job Family: Events

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

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