Job Description

We are looking for an exceptional Executive Assistant to perform a variety of administrative tasks and support our company’s senior executive team. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the senior executive team.

Responsibilities

• Act as the point of contact among executives, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Format information for internal and external communication – memos, letters, emails, presentations, reports.
• Take minutes during meetings.
• Organize and maintain the office filing system.
• Assist with onboarding and offboarding.
• Assist with preparing the agenda for board meetings.
• Coordinate updates into the Company's project management system.
• Support with event planning and coordination.
• Operational support (payroll, reimbursements, etc.).
• Manage/triage the yuvo central email inbox.
• Coordinate yuvo IPA member meetings and events, as necessary.
  
  

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge and excellent grasp of grammar and punctation.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent customer service, verbal, and written communications skills.
• Team player able to adapt to a fast paced environment.
• Discretion and confidentiality.
• High School degree; PA certification is a plus.