Job Description

CareersUSA, a leader in the staffing industry with over 40 years of experience, has another job opportunity for you:

Our Client is seeking a Collections and Bookkeeping Assistant in Feasterville, PA.

Earn an hourly rate at this full-time, temp-to-hire position. Work 40 hours per week, Monday through Friday from 8:00 AM to 5:00 PM.

Job Description:

• Maintain accurate records and data entry in QuickBooks
• Enter vendor information and invoices accurately
• Maintain vendors, resources and subcontractors
• Maintain subcontractors’ paperwork to solidify they are eligible in meeting company licensing and insurance standards
• Complete accounts payable and accounts receivable activities
• Submit completed estimates and invoices to customers, insurance adjusters or responsible billing parties
• Complete follow up calls to ensure receipt and inquire about payment
• Update software systems with accurate outcomes of collection's efforts
• Set a schedule for future follow up calls and collections steps as needed
• Maintain petty cash
• Ability to prepare deposit slips for multiple bank accounts upon receiving payment
• Assist with documenting Royalties and State Tax Reports and Payments
• Assist with office staff as the need arises for incoming phone calls, adjuster and customer communications, etc
• Ability to receive, gather information and execute new, incoming job leads via phone, email, text, inner office communication, etc., thus resulting in dispatching out to field crew(s) accordingly

Requirements:

• Bachelor's Degree is preferred or strong professional background of 2-3 years bookkeeping experience
• 3+ year(s) of experience with QuickBooks Pro® (most recent versions) and Microsoft Office
• Excellent customer service skills
• Excellent written and verbal communication skills
• Proper phone etiquette, courteous and professional tone of voice
• Good listening and questioning skills
• Ability to multi-task with strong organizational and attention to detail skills
• Very self-motivated and goal-oriented
• Capability to work in a fast-paced, team-oriented office environment
• Ability to learn new software, including Xactimate®, RestorePM and proprietary software
• Ability to file checks, documents and supporting job paperwork accordingly and in a timely manner
• Ability to successfully complete a background check subject to applicable law

Contact Information:

• CareersUSA - Exton
• Ph: 610-594-7700
• E-mail: [email protected]