Job Description

Time/Part time Contract Position: Communication Event coordinator

PROPOSED JOB DESCRIPTION:
Key responsibilities:
• Own daily ROIC Operations which includes:
• Responsible for maintaining the ROIC and managing all events held in the ROIC to ensure a high-quality | high-touch experience for every visit; before during and after every event.
• All events should provide the high-quality | high-touch experience. From room setup, displays, vehicles, monitors, catering, etc.
• ROIC scheduling: keep on-line reservation tool up-to-date, maintain Innovation Center Web site, accurately manage incoming room requests and usage metrics
• ROIC promotion: market the capabilities through internal channels
• Manage inventory of items to support internal and customer events; set-up check-out process for pop-up banners, table-cloths and other ROIC properties
• Assist with basic AV trouble-shooting; work with vendors and local facilities for maintenance and trouble-shooting.
• Maintain and track budget for ROIC related operating expenses
• Partner with Internal Communications to support on-site activities, communications and presentations for all employees
• Write, edit and publish content on relevant channels to communicate site alerts, events and other information pertinent to employees on the Troy campus
• Develop content across multiple platforms including email, mobile app, digital signage and print
• Support the planning of campus events including community relations and fundraising, employee engagement events and all-employee town hall meetings
• Collaborate across segment and functional teams to develop a holistic view of opportunities for employee engagement at the company's Technical Center Troy
• Assist the global show team with trade, tech and industry event coordination

• 
  Must Haves (Basic Qualifications):
  
  • Experience and skills in scheduling and event coordination.
  • 5 + years’ experience in operations management or event coordination
  • Has excellent interpersonal and communication skills (written and oral) to interact well with people of various backgrounds, cultures and senior leadership
  • Strong proficiency in MS Excel, Word and PowerPoint
  • The ability to work effectively and efficiently with minimal direction in a fast-paced/dynamic environment
  
  Nice to Haves (Preferred Qualifications):
  
  • Hands-on experience in project management to meet deadlines and anticipate potential problems that may arise.
  • Ability to work under pressure and deal with constraints which are often outside of your control
  • Takes personal ownership and can work simultaneously on multiple projects to deliver project due dates and use metrics to measure success
  
  10+ years of relevant experience - MBA.