Job Description

Established Accounting and HR firm in Mansfield, MA is looking for a skilled Staff Accountant to work with staff on managing weekly bookkeeping workloads while maintaining a high level of service to clients on a daily basis. The ideal candidate will be highly productive, organized, meticulous, flexible, able to manage fast-moving operations, confident in overseeing a wide variety of responsibilities and perform all tasks with grace, ease and a friendly, energetic attitude.

Responsibilities:

· Maintain Certificate of Insurance and W9 Files

· Prepare documents for CPA as required

· Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

· Process Payroll weekly, including but not limited to calculation of hours, review of tax calculations, setup agency accounts, review and calculate quarterly 940/941 filings

· Operate computers programmed with accounting software to record, store, and analyze information.

· Comply with federal, state, and company policies, procedures, and regulations.

· Debit, credit, and total accounts on spreadsheets and databases, using specialized accounting software.

· Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers and/or computers.

· Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

· Compile statistical, financial, accounting, auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

· Code documents according to company procedures.

· Access computerized financial information to answer general questions as well as those related to specific accounts.

· Operate 10-key calculators and copy machines to perform calculations and produce documents.

· Reconcile or note and report discrepancies found in records in a timely manner.

· Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.

· Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

· Prepare bank deposits by compiling data from staff, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

· Calculate and prepare checks for utilities, taxes, and other payments.

· Compare computer printouts to manually maintained journals to determine if they match.

· Reconcile bank accounts, checking, savings and credit cards.

· Match order forms with invoices, and record the necessary information.

Skills:

· Solid understanding of bookkeeping and accounting payable/receivable principles

· Proven ability to calculate, post and manage accounting figures and financial records

· Data entry skills along with a knack for numbers

· Hands-on experience with spreadsheets and proprietary software

· Proficiency in Quickbooks Online

· High degree of accuracy and attention to detail

· High degree of customer service, attention to detail, ability to manage multiple tasks.

· Strong written and verbal communication skills.

· Proficient with technology; solid knowledge of computer operations and software.

· Handle high stress situations effectively

· Exhibit strong leadership skills

· Administrative and organizational skills

· Time management skills and ability to prioritize wisely

· Customer service orientation

· Maintain a commitment to ongoing professional development and career growth through our company’s continuing education programs.

· Experience with Xero, PeachTree/Sage, Intacct and Financial Edge a plus

· Experience with bill.com, Dropbox, Replicon, Expensify and Lastpass a plus

· Experience with Google docs and Microsoft Office software required

· Minimum 3 years accounting experience required

· QuickBooks ProAdvisor Certified a plus